1. Know the why behind the what.
a lot of the time we focus on what we need to do and how we need to do it, not realizing the real motivation for those who are working with us is the why.
WHY ARE WE DOING THIS?
WHAT IS OUR PURPOSE IN THIS? WHAT IS THE VISION FOR THIS?
WHAT ARE THE OUTCOMES THAT WE WANT?
How do we clarify and reiterate the why? Analogies, & explanations.
This is not a waste of time but rather the best use of our time.
Most people will retain what and how to do something more readily if they know the WHY.
2. Clarify and Communicate
If we are not clear with our vision, people will create their own for our event.
. -Andy Stanley
Can it be clarified in simple terms? How many steps are there?
Are there any hidden meanings?
Are their any assumptions?
Communication is mutual understanding. Talking and listening are conversation. You have communicated when both parties understand the same thing.
3. Same Page meetings
Have meetings with each dept involved seperately and together on a regular consistant basis, leading up to the event.
Have a time line that includes everything. Start from the date of the event and walk backwards, include a dead day.
Use the tools at your disposal. email, facebook groups, text groups etc.
Keep everyone in the loop.
Nothing is lost by keeping everyone in the loop but everything can be lost of a significant person is out of the loop.
4. Create the Wow Factor
Wow is the unexpected positives.
people leave saying wow, I never expected that to happen at this event.
Over and above excellence always translates to Care.
5. Finishing well is more important than starting well.
Most organizations do ok with the pre planning and pulling off of events, where they fail is finishing strong.
Once the high point of the event is over, the air goes out and we all go our seperate ways, and there is a lot left to do.
Especially in church things where follow up, and finishing up can be the most important.
Your team can lose morale at this point, and not perform well the next time as a result.
Start as a team, run as a team, finish as a team.
6. Keep notes and debrief
Keep notes on everything you do start to finish. You can refer back to it and not have to repeat every time, and you can know what you need to change. Its amazing what you can forget in this process.
Take the time after an event to talk over what was good, what was great, what was not so good and what was bad.
Evaluate, think solutions, keep record of it for the next time.
7. Excellence is an attitude.
Using what you have to the best of your ability.
Excellence never says thats good enough.
Excellence always says, what more can we do, how can we make it better?
8. Create a basic system that is general to all events, that can be specified for each event.
No reason to reinvent the wheel with every event. Good systems can be the difference between success and failure